Barrow Island,
Community Sports Trust

A place that brings the community together

Terms and Conditions

Full payment must be received before booking is secured If booking is cancelled within 14 day of booked dates no refund will be given A cancellation charge of £10 will be payable ( will be deducted before any refund is given )

Cavendish Park community hub Hire Agreement Standard Conditions of Hire

These standard conditions apply to all hiring of Cavendish Park Community Hub. If the Hirer is in any doubt as to the meaning of the following, the Hall Booking secretary should immediately be consulted.

Supervision

The Hirer shall, during the period of the hiring, be responsible for: supervision of the premises, the fabric and the contents; their care, safety from damage however slight or change of any sort; and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car parking arrangements so as to avoid obstruction of the highway & emergency exits. As directed by the Management Committee, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents.

Use of Premises

The Hirer shall not use the premises for any purpose other than that described in the Hiring Agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof. Barrow Island Community Sports Trust reserve the right to enter or inspect the hall at any time deemed fit by a member of the management committee.

Licences

If licences are required in respect of any activity in Cavendish Park Community Hub it is the responsibility of the Hirer to ensure that they hold or obtain the necessary licence for the activity.

Public Safety Compliance

The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, and the Licensing Authority or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children.

  1. The Hirer acknowledges that they have received instruction in the following matters: The action to be taken in event of fire. This includes calling the Fire Brigade and evacuating the hall. The location and use of fire equipment. Escape routes and the need to keep them clear. Method of operation of escape door fastenings. Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire.
  2. In advance of an entertainment or play the Hirer shall check the following items:

  • That all fire exits are unlocked and panic bolts in good working order.
  • That all escape routes are free of obstruction and can be safely used.
  • That any fire doors are not wedged open.
  • That there is no obvious fire hazards on the premises.

Means of Escape

All means of exit from the premises must be kept free from obstruction and immediately available for instant free public exit.

Outbreaks of Fire

The Fire Brigade shall be called to any outbreak of fire, however slight, and details thereof shall be given to the booking secretary.

Health and Hygiene

The Hirer shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations.

Electrical Appliance Safety

The Hirer shall ensure that any electrical appliances brought by them to the premises and used there shall be safe, in good working order, and used in a safe manner in accordance with the Electricity at Work Regulations 1989.

Noise

The Hirer shall ensure that the minimum of noise is made on arrival and departure, particularly late at night and early in the morning. The Hirer shall, if using sound amplification equipment, comply with any other licensing condition for the premises.

Accidents and Dangerous Occurrences

The Hirer must report all accidents involving injury to the public to the Booking secretary as soon as possible and complete the relevant section in Cavendish Park Community Hub accident book. Any failure of equipment belonging to Cavendish Park Community Hub or brought in by the Hirer must also be reported as soon as possible. Certain types of accident or injury must be reported on a special form to the local authority. The Hall Management Committee will give assistance in completing this form. This is in accordance with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). http://www.hse.gov.uk/riddor/report.htm#online

Indemnity

The Hirer shall indemnify and keep indemnified each member of Barrow Island Community Sports Trust Management Committee and Cavendish Park Community Hub employees, volunteers, agents and invitees against the cost of repair of any damage done to any part of the premises including the curtilage thereof or the contents of the premises all claims, losses, damages and costs in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including the storage of equipment) by the Hirer, and All claims, losses, damages and costs suffered or incurred as a result of any nuisance caused to a third party as a result of the use of the premises by the Hirer. The Hirer shall take out adequate insurance to insure the Hirer and members of the Hirer"s organization and invitees against the Hirer"s liability under paragraph 11(i) and all claims arising as a result of the hire and on demand shall produce the policy and current receipt or other evidence of cover to the Hall Secretary. Failure to produce such policy and evidence of cover will render the hiring void and enable the Hall Management Committee to rehire the premises to another hirer. Cav Park Community Hub is insured against any claims arising out of its own negligence.

Drunk and Disorderly Behaviour and Supply of Illegal Drugs

The Hirer shall ensure that in order to avoid disturbing neighbours to the hall and avoid violent or criminal behaviour; care shall be taken to avoid excessive consumption of alcohol. Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Alcohol shall not be served to any person suspected of being drunk or to any person suspected of being under the age of 18. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises. No illegal drugs may be brought onto the premises.

Fly Posting

The Hirer shall not carry out or permit fly posting or any other form of unauthorised advertisements for any event taking place at the premises, and shall indemnify and keep indemnified each member of the Barrow Island Community Sports Trust management committee accordingly against all actions, claims and proceedings arising from any breach of this condition. Failure to observe this condition may lead to prosecution by the local authority.

Sale of Goods

The Hirer shall, if selling goods on the premises, comply with Fair Trading Laws and any code of practice used in connection with such sales. In particular, the Hirer shall ensure that the total prices of all goods and services are prominently displayed, as shall be the organizer"s name and address and that any discounts offered are based only on Manufacturers" Recommended Retail Prices.

Cancellation

If the Hirer wishes to cancel the booking before the date of the event and Barrow Island Community Sports Trust is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of The Management Committee. Barrow Island Community Sports Trust reserves the right to cancel this hiring by written notice to the Hirer in the event of: The premises being required for use as a Polling Station for a Parliamentary or Local Government election or by-election Barrow Island Community Sports Trust Management Committee reasonably considering that

  1. such hiring will lead to a breach of licensing conditions, if applicable, or other legal or statutory requirements, or
  2. Unlawful or unsuitable activities will take place at the premises as a result of this hiring

The premises becoming unfit for the use intended by the Hirer

an emergency requiring use of the premises as a shelter for the victims of flooding, snowstorm, fire, explosion or those at risk of these or similar disasters. In any such case the Hirer shall be entitled to a refund of any deposit already paid, but Barrow Island Community Sports Trust shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.

Stored Equipment

Barrow Island Community Sports Trust accepts no responsibility for any stored equipment or other property brought on to or left at the premises, and all liability for loss or damage is hereby excluded.

Heating

The Hirer shall ensure that no unauthorised heating appliances shall be used on the premises when open to the public without the consent of the management committee. Portable Liquefied Propane Gas (LPG) heating appliances shall not be used.

Compliance with The Children Act 1989/2004

The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act of 1989/2004 and that only fit and proper persons who have passed the appropriate Criminal Records Bureau checks have access to the children (checks may also apply where children over eight and vulnerable adults are taking part in activities). The Hirer shall provide the Barrow Island Community Sports Trust with a copy of their Child Protection Policy on request.

Explosives and Flammable Substances

The hirer shall ensure that:

  • Highly flammable substances are not brought into or used in any part of the premises and that
  • No internal decorations of a combustible nature (e.g. polystyrene, cotton wool) shall be erected without the consent of the management committee. No decorations are to be put up near light fittings or heaters.

Animals

The Hirer shall ensure that no animals (including birds) except guide dogs are brought into the premises, other than for a special event agreed to by The Barrow Island Community Sports Trust Management Committee No animals whatsoever are to enter the kitchen at any time.

Gaming, Betting and Lotteries

The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.

No Alterations

No alterations or additions may be made to the premises nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises without the prior written approval of the Booking secretary or Hall Management Committee. Any alteration, fixture or fitting or attachment so approved shall at the discretion of Barrow Island Community Sports Trust committee remain in the premises at the end of the hiring. It will become the property of Cav Park Community Hall unless removed by the hirer who must make good to the satisfaction of the hall or, if any damage caused to the premises by such removal.

No Rights

The Hiring Agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation on the Hirer.

End of Hire

The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise Barrow Island Community Sports Trust shall be at liberty to make an additional charge.